Answers
Most event organizers arrive here from a search like "Cvent alternatives" or "Microsoft Publisher replacement." These pages take each tool one at a time — what publishing the program in it costs you, what Evonli does in that slot, and what you save when you hand that piece over.
Evonli stands on its own. You don't need any of these tools to use it — drop your materials, Iris extracts, you publish. If you already have one of them for registration or the mobile app and want to keep it, Evonli sits alongside without conflict.
Your event program is a database — sessions, speakers, sponsors — rendered as a design document. Canva does the design part well; it can't do the database part. Hand that piece to Evonli; keep Canva for the standalone graphics.
Cvent is enterprise event-management software covering registration, badging, lead retrieval, mobile apps, and the program itself.
The hard part: every program is rebuilt from scratch in Cvent's forms, and the output reads as a SaaS UI with your colors. Evonli drops your existing program in, extracts the structure, and ships a magazine-quality output in an afternoon — standalone, or alongside whatever you keep.
Whova's program section is data-entry-driven and templated, and lives inside an app attendees may not install. Hand the program-publishing piece to Evonli; keep Whova for whatever pieces of its bundle you actually use.
Sched and Evonli do the same job from opposite ends — Sched starts from clean CSV, Evonli starts from the messy PDFs and folders you already have. Different input, broader brochure shape on the output.
Microsoft is sunsetting Publisher in October 2026. The forced migration is also a chance to upgrade — from print-only to web + printable PDF, both generated from one canonical source.
What content you need, how to structure it, where most platforms break down at the messy-data step, and how Evonli handles each step. A practical walkthrough.
Evonli is an AI-powered builder for event programs — the kind of program associations, schools, and civic groups produce when they run a multi-day event. You drop in your messy source material (PDFs from last year's program, a spreadsheet of speakers, a folder of sponsor logos, a Word doc with bios) and the AI extracts and structures the content. You review what it found, refine what's wrong, and publish a polished mobile-first interactive program at a public URL. No other platform required.
Anyone running a multi-day event with content to publish — associations, schools, civic groups, professional societies, alumni weekends, religious convocations, hobby conventions, trade shows. The first customer was a school transportation association replacing their printed Microsoft Publisher program. The product generalizes well beyond that.
If you produce your program by hand — Word doc to Publisher to PDF to a website nobody reads — Evonli is built for you. If you already have a stack handling registration or the mobile app (Cvent, Whova, Wild Apricot, your AMS), Evonli sits alongside, replacing only the program-publishing piece. Either way, Evonli is complete on its own — you don't need any other platform to publish a polished program.
The flow is intentionally short. Pick a bucket — Speakers, Sponsors, Vendors, Agenda, Venue, Welcome message, etc. Drop the files you have for that bucket. Iris (our AI editor) reads them and produces structured proposals: each speaker's bio + headshot paired up, each sponsor's logo + tier, each agenda day's sessions with day, time, room, speakers attached.
You review the proposals. Accept what's right, edit what needs fixing, reject what's wrong. Iris flags her concerns (low-confidence extractions, possible duplicates, references to days outside your event window) so you know where to look first. Once you've reviewed enough, publish. Your program is live at a public URL, mobile-friendly, themed.
Those tools assume clean, structured data — they hand you a form and expect you to type the agenda in row by row, upload speaker headshots one at a time, paste sponsor info into per-row fields. That works when your event team has a content coordinator with a dedicated week to spend on data entry.
Evonli assumes messy input. A folder of PDFs in inconsistent formats, a spreadsheet someone exported from somewhere, a stack of sponsor logos with the company name in the filename. The AI handles the structuring. Your job is to review, not to type.
Iris is the AI editor. She works with your staff to assemble the program — extracting speakers from a bio doc, pairing logos with sponsor profiles, drafting a welcome letter from your event details. Iris has an editorial eye; she'll flag duplicates, suggest tracks, raise concerns about photo quality. She speaks like an inside collaborator, not a chatbot.
Mae (coming soon) is the AI concierge for your attendees. She answers "where is the keynote?", builds personalized schedules from a magic-link, and explains the engagement games. Mae is warm and concierge-like — a different voice from Iris. The split is intentional: editor-side and attendee-side are different jobs.
We're in early access — no public pricing yet. We're working with a small number of design-partner customers to nail the value before setting a price. Get in touch if you want to be one of them.
Short version: yes, we don't sell your data, we don't use your content to train other people's models, and you can export or delete everything you've uploaded. The longer version lives in our Privacy Policy.
The AI processing uses OpenAI's API. Per OpenAI's enterprise policy, content you send through their API isn't used to train their models. Your uploads sit in our storage (Active Storage on S3) until you delete them. You own what you produce; we hold it on your behalf.
Yes. Drop your logo on the visual style page and Iris extracts a brand palette from it. You can tweak any color, pick from curated font pairings, and choose a starter theme that fits your event's vibe (warm-cream editorial, sharp blue-on-white financial, midnight gala, viewbook academic). Each year's edition can have its own look — we don't lock you into one.
Get in touch and we'll walk through whether your event is a good fit, how the early-access program works, and what onboarding looks like. Most orgs are publishing a working draft within a couple of hours of their first upload.
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